People & Culture

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Zambion being an integrated software solution provides an experience that is comfortable and automated which provides diverse range from performance management, training, health and safety to reporting to making sure that employees are well informed with our employee communication module.

Performance Management

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Capture and proactively manage your performance and disciplinary matters with Zambion’s online performance management system.  

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Ensure all communication with employees regarding their performance is documented

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Keep track of all your conversations, meetings and outcomes

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Customisable fields that will allow you to capture any information required such as the level of misconduct, actions taken and outcomes

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Track and report on disciplinary matters with confidence

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User security platform that ensures the right people can access the right information

Easy-to-use Performance Management system

 

Our performance management system can be customised to align with your performance management and disciplinary policies including different types and levels of misconduct and outcomes like verbal warnings, first warnings, final warnings and dismissals. This means you can track and report on disciplinary matters with confidence and have the appropriate information in hand, on demand.

Keep your performance management issues confidential and secure at all times with a user security platform that ensures the right people can access the right information at the right time. All performance management actions are date and time audit stamped, along with the name of the person who entered it, while related documents can be attached so you have all the information and history relating to a performance issue in one secure location.

Employee performance history can be accessed instantly to enable easy reviews of past performance and progress. It enables you to track status of issues and view and download comprehensive reports.

Make a note of positive actions or good work your employee has done, working hand in hand with our Performance Appraisal system so you always have the necessary information when you need it.

Performance Appraisals

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Zambion’s customisable online performance appraisal system eliminates the manual administrative processes from the performance review cycles and provides you with valuable insight and analysis on employee performance and engagement.

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Automated grading

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Managers can provide employees the feedback, direction and development they need to excel in their role

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Store and access all your performance appraisal documentation in one secure place

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Easily track the status of performance appraisals and keep employees and managers on track with automatic email reminder notifications

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Customised performance appraisals for all levels of positions

Performance Appraisals with Zambion

 

With Zambion’s integrated single database solution, performance appraisals become a lot easier. Retrieve all performance management, compliments and complaints, training, accidents and staff notes, in one easy employee report so you have a full picture of how your staff members have performed.

Performance appraisals are stored in Zambion forever. This means you can compare a previous year’s performance rating with the current year to ensure your staff are moving in the right direction!

Different staff can have different appraisal templates as well as different appraisers. Appraisal questions are customisable and can be set up to have open ended questions as well as rating scales and weightings. Appraisal final scores can be shown as a percentage or as a comment. Employees are able to rate their own performance, provide explanations and set future goals.

Training Management

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Zambion’s feature-rich training management module puts you in full control of your employee training. You can use it anywhere, anytime via your mobile phone, tablet or PC – all you need is Internet access and a web browser!

 

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Reduce the time and cost spent recording and tracking key training information

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Centralised location to record and manage all your training activities

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Module security allows you to define who can view, edit or access training records across departments and levels

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Scheduled training automatically entered into employee’s timesheet and roster

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Ability to record and manage scores on training – pass/fail, percentages etc.

Access your Data Anywhere, Anytime! 

Everyone in your business can plan and prepare for training without the last-minute scrambling, as Zambion can send you automated scheduled reports showing upcoming and overdue training and certificate expiry dates, and send automated reminders on training renewals or certificate expirations.

Reminders are sent via email, kiosk message or SMS, and automatically puts scheduled training into the employee’s timesheet and roster. You are also able to invite attendees to training via SMS and automatically record attendance responses. Zambion’s advanced communication tools set the standard for effectively and efficiently communicating with training participants.

Mark courses as being either optional or mandatory, and allow Zambion to do the hard work of  applying mandatory courses automatically to new starters. Mandatory courses will automatically appear on the employee’s kiosk home messages page and the employee’s manager will be notified the training needs to be completed.

Enter the training cost per staff member and Zambion will automatically calculate the total cost of the training event based on the number of participants. It will also provide you with training cost reports so you can keep full track of your training expenses.

 

Induction and onboarding training requirements are easily managed as often there will be a number of training items such as health and safety, code of conduct, emergency procedure training which need to be completed as part of the onboarding process. In Zambion, you can nominate any number of courses as being mandatory and it will then assign those courses to any new starters, with reminder notifications automatically sent to the employee and their manager that the training needs to be completed. Completion of induction training can be easily tracked and reported on using our training reports or within the training management module itself.

Employee Communication

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Communicating with your team just got easier with our Zambion communications module or built in Zambion app push notifications to send roster change notifications, notifications of new shifts, leave approval messages, and any other text messages to staff through our Zambion app!

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Access to notifications and alerts

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Meetings management

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Information related to induction surveys

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Staff finder and messaging

Communicating with your team just got easier! 

With our pre-build scheduled notifications you will never miss an important HR or employee related event again. automated email notifications and alerts can be sent to managers/users notifying them of events such as trial period reviews, long service leave due, work visa expiration dates, training renewal dates and any other events you would like to be notified of.

You can really get to know your people with our customisable staff details tab. In addition to capturing comprehensive employee information such as personal details, remuneration, position history, fixed-term expiry dates, licenses and qualifications, you can also add additional fields to capture information about your employee such as their favorite drink, type of movies they like, or anything else you may find useful. Knowing your team members and having the right type of information at the right time all contribute towards your employees feeling valued and more engaged in your business.

Zambion offers the ability to record minutes of meetings directly in the system, or you can attach a copy of your minutes and any related documentation with a simple drag and drop function. Any type of meeting can be captured such as health & safety committee meetings, management meetings or work group meetings. Managers can have access to the minutes of meetings using this module.

With our staff messaging module you can send messages to staff via the kiosk, email or text messaging function. Messages can be sent to individuals, whole departments, groups or to all employees at once. Communicating with your diverse workforce has never been more simple.

 

Health & Safety

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With a user-friendly interface and customisable features, the Zambion health & safety module will simplify your health & safety processes and support you in providing a safer working environment.

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Comprehensive capturing and tracking of accidents, incidents and hazards

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Reduce risk with automated warnings, alerts and notifications

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Increase compliance by streamlining health & safety processes

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Record and manage all your personal protective equipment (PPE),work wear and health and safety assets in one place

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Capture all your health & safety meeting minutes online to improve compliance with auditing requirements

Improved Health and Safety Outcomes 

Accident and incident information can be easily captured via Zambion’s online forms. Fields can be user-specified to match your injury type categories, and related documents such as medical certificates so all information can be referenced from a single location. Record lost time automatically and assign and track actions to team members as part of your investigation process.

Easily log new hazards and manage existing ones. Hazard actions are able to be assigned, tracked and documentated, and pictures of hazards can be attached so all the hazard information is in one place. Risk of the hazard can be assessed and assigned based on the likelihood and consequence of hazards in line with your organisations policies and detailed hazard reports can be viewed and downloaded.

Reporting

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Zambion’s powerful analytical capabilities provide you with all the information you need to better understand and manage employee performance and its business impact. Trends can be easily identified and information is able to be scheduled and shared with managers, allowing issues to be identified and addressed quickly before they become a problem.

With an extensive library of reports, information from all our modules can be collated together in a single report that can be set ‘as at’ a point in time. This means that information rich reports can be produced and can capture any type of data you require. For example, if you wanted to know how many people were employed, their gender and pay rate, the company’s leave liability status, employee turnover, maternity leave retention, staff tenure or workforce demographics at a certain date in time, this can easily be extracted from Zambion with a few clicks of a button. Whether you want basic reporting, detailed analysis, finance journal exports or trends highlighted, we have it covered.

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A special feature of Zambion is the point-in-time reporting engine that allows reports to be printed ‘as at’ a specific point in time

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Automated scheduler for email delivery

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Complex report configurations to support business requirements

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Analyse data points from all modules - timesheets, payroll software, HRM, rostering & training

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Export reports to pdf, excel or word document

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Get access to your reports through Kiosk or Zambion system anytime

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Coming in FY22 is our brand new Report Writer allowing you to design and create your own custom reports!

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About Zambion

Zambion is a state-of-the-art advanced web based payroll, HR, time & attendance, leave management software that is tax compliant, intuitive, intelligent, and easy to use.